Greetings VCRA voting members,
We hope you are planning to join us on Saturday, March 20, 2021, for our Virtual Spring Education Day. Due to COVID restrictions, we currently are prohibited from gathering together indoors in groups larger than 10; and, therefore, it once again will be necessary that our election of officers and directors will need to be held electronically to allow our new Board of Directors to begin serving the membership of VCRA and fulfilling their duties and responsibilities. Our current Bylaws do not have a provision for electronic voting and require that at least 20 voting members be present at a meeting where elections are held.
In light of the current governmental ban prohibiting such gatherings due to COVID-19 restrictions, the VCRA Board of Directors is once again requesting our membership vote to suspend, for these special purposes only, Article IX, Section 3(b) and Section 4 of the Bylaws. Our complete Bylaws may be located at VCRA.net, but the pertinent sections regarding the election read as follows:
Section 3 – Voting
b) Voting of the membership by proxy on any issue, or for officers and directors, shall be permitted when such action is authorized by a three-fourths (3/4) vote of the Board of Directors and such proxy is delivered with the notice of the meeting and shall be permissible by mail, e-mail, or fax.
Section 4 – Quorum of Professional Members
At the annual business meeting or any meeting of this Association, twenty-five percent (25%) of voting members present, in person or by proxy, constitute a quorum, provided that no fewer than twenty (20) voting members are physically present. The action of a majority of the voting members at a meeting at which a quorum is present shall constitute the action of the voting members.
If you would like to submit any write-in candidates to be considered for election on the board, please send an e-mail to Liz Phillips at email@example.com by March 17, 2021.
The complete ballot with instructions will be available beginning on March 18, 2021, and there will be a 36-hour window in which to cast your vote.
Announcement of voting results will be posted by Saturday, March 20, 2021.
Please see the introduction to the incoming officers and directors below.
With warm regards,
The Virginia Court Reporters Association Board of Directors